Better facilities through
better collaboration.
ONE PLATFORM.
EVERY FACILITY.
TOTAL VISIBILITY.
TOTAL CONTROL.
12+
Integrated modules
Unlimited
Tenant organizations
Real-time
Work order tracking
0
Login needed for branch requests
One connected platform
Every module orbits a single source of truth.
Collab
FMS
Everything your facilities need
One platform for the full maintenance and operations workflow.
Facility Management
Track every site with lease, landlord, and branch-level detail across regions and districts.
Asset & Fixture Tracking
Full lifecycle from purchase to maintenance schedules — condition, warranties, vendor assignments.
Work Orders
Create, assign, and track maintenance end-to-end with cost tracking, approvals, and auto-numbering.
Vendor Portal
Vendors accept, travel, and complete work — no out-of-band calls. Live messaging with specialists.
Calendar & Scheduling
Maintenance events, vendor visits, and recurring PM tasks in one shared calendar.
Built-in Messaging
Chat per work order between business, assigned specialist, and vendor — with file attachments.
Geographic Mapping
Facility and vendor pins on an interactive map with nearby-vendor search by specialty.
Analytics & Reports
Spend trends, facility breakdowns, category analysis, and downloadable monthly reports.
How it works
From scattered operations to a single source of truth.
Centralize
Bring every facility, asset, and vendor into one organized, tenant-isolated workspace.
Mobilize
Assign work orders; vendors and specialists collaborate in real time through the portal.
Analyze
Track spend, completion, and compliance with live dashboards and exported reports.
Scale
Onboard new client tenants, white-label their experience, and grow your managed portfolio.
Tracked from request to review
Visual workflows keep every team and vendor aligned.
Every work order moves through this standardized lifecycle — fully tracked end-to-end.
Lead pipeline with AI-driven scoring and decision-maker enrichment.
Built for scale & customization
Enterprise-grade features that grow with each client account.
Multi-Tenant SaaS
Full tenant isolation per organization — each client gets their own facilities, vendors, and teams.
Team & Role Management
Invite teammates, assign roles, and control module access per tenant with self-service admin.
Built-in CRM
Lead pipeline with scoring, decision-maker enrichment, and outreach intelligence for facility sales.
Preventative Maintenance
Automated PM scheduling with overdue alerts, compliance flags, and notification emails.
Public Branch Requests
Any branch can submit a service ticket — with photo uploads — and track it by ID without a login.
Security & Compliance
Tenant-scoped row-level security, audit logging, and a dedicated security overview & changelog.
One instance. Unlimited client accounts.
Deploy a single platform for your whole portfolio. Every client organization gets an isolated tenant with their own facilities, vendors, teams, branding, and billing — fully self-administered by the tenant owner.
- Per-tenant data isolation via row-level security
- White-label branding, app name & primary color
- Per-role module access controls
- SSO-ready with auto-provisioning for new orgs
Ready to streamline every facility?
Explore the live product tour or book a walkthrough tailored to your portfolio.
Collab FMS — manage more, faster.